COLLABORATION FUND

Proposal requirements

1. PROJECT SUMMARY

Include a one‐page summary of your proposal, highlighting the purpose, goals, and expected impact of the initiative.

2. TABLE OF CONTENTS

This is also one of the last parts of the proposal to be completed. Very short proposals (2-3 pages) do not need a table of contents.

3. PROJECT NARRATIVE

The project narrative is the “meat” of the grant proposal and usually includes the following elements:

3.1 Background Information

Provide background information about your organisation that supports why this project is important. Include why this project makes sense within the context of TBCSA Strategic Priorities and/or your organisation.

3.2 Statement of need

This section is where you describe the problems you want to address through the project. It’s very important to present a clear, compelling case about why the grant/funding is needed. What problem will the grant/fund solve? Provide data that supports the need for the project. Identify input from a variety of sources and research studies.

3.3 Goals

State the goals of the project. Goals are overarching principles that guide decision-making. They should remain stable for the duration of the grant or funding, represent the program’s interests, and provide a clear picture. Although goals do not have to be measurable, well-stated goals will be attainable in principle. Example of a goal: “Seek, advocate for, and acquire additional resources.”

3.4 Objectives

Are measurable and represent milestones on the way to achieving a goal. Sound objectives are relevant to the applicable goal, and adhere to S.M.A.R.T principles specific, measurable, attainable, reasonable, and timeous. Outcomes can be qualitative and quantitative. Baseline data should be presented as a point of reference. When writing objectives for any project, it is important to consider how the data will be collected and analysed.

3.5 Data Collection

Measuring the objectives should be manageable and the analysis of the objectives should provide key information for making decisions about the program over time.

3.6 Activities

Describe what you’re going to do. What activities or components of your project will answer the needs you brought out in the need statement and meet the goals and objectives you described? Cite research that verifies that the activities or components you want to adopt are effective with the problems you described in the need statement.

3.7 Timeline of activities

3.7.1 Give an outline of the major activities. 

This can be done as a table and should include at least the following:

  • Activity
  • Participating groups/individuals
  • Start date
  • Target Completion date
  • Individual responsible

3.7.2. Key Personnel

The key personnel section should include who is going to work on the project and how they are qualified to address the need. It is useful to get a resume or CV from each of the key persons working on the grant/funding.

3.8 Evaluation Plan

Evaluation Plan The evaluation plan should include the following elements:

  • Who is evaluating the project?
  • How is each objective going to be measured?
  • Where are you going to get your data?
  • What is the timeline for evaluating each objective?
  • How will you use the evaluation results?
  • How will you share the evaluation results with the funder?
  • Will you share the evaluation results with anyone else?

3.9 Sustainability

State how the project will be sustained after grant funding ends.

4. BUDGET REQUIREMENTS

Outline the budget requirements for the project. Make sure to provide as much detail as possible by separating line items appropriately. If you are considering a multi-year project, show the budget for each year. If the grant/funding requires match or in-kind, include the match amount.
An example of a budget format is below.